Minutes of Committee Meeting held on Saturday 13thOctober 2018
Present: Jane Smith (Captain), Heather Bridgwater, Catherine O’Connor, Jenny Jenns,
Helen Perry, Wendy Smith, Janet Wood
There were no matters arising
There was some discussion as to the format of the competition. Some felt it should be still a qualifying competition, some felt there should be more people included, some felt it should be open to everyone. It was finally agreed to put it to the quarterly meeting as two options, to increase the number to 14 or be open to everyone.
The ladies invitation showed a loss but this was due to the rescheduling of the competition.
Christmas Cracker which is 18 holes. Volunteers are needed to organise the different fun competitions. Carrie will organise the Christmas Fair. After some discussion it was agreed to revert to ladies bringing a wrapped gift worth around £5 and there would also be a raffle with the proceeds going to Jane’s charity. CB
The Irish Medal falls on New Year’s Day, Tuesday, so this might be changed to Thursday of that week.
Helen voiced concern at the problems involved in running the eclectic as this cannot be put on the system. It was agreed to postpone this competition until something could be sorted out. Casual cards were not quite such a problem. HP
Wendy asked if it was possible to indicate who was non-comp on the system but this is not possible.
Jane asked that the Order of Merit be set up to cover all 18 hole competitions apart from the mid-week medals. HP
Helen has a considerable amount of work as handicap secretary and it would really help if ladies took more care in completing cards accurately.
It was also proposed to cancel the alternative stableford competitions and put in supplementary scores instead. This system needs to be explained to the ladies.
In addition Helen intends to put up a notice in the changing room explaining clearly the different formats so ladies are fully aware of the rules. HP
It was agreed that there was no need to keep a handicap list on the notice board as this information was available now in HowdidIdo.
Some of the 36 handicappers are concerned that they are going up a point every time having been able to stick at 36 before and Tuesday ladies in particular need to be strongly encouraged to enter competitions and not worry about their handicap.
It should be pointed out that all players need 38 points to play at their handicap!
11 Quarterly Meeting Agenda: The following points would be raised at the quarterly meeting on 3rdNovember.
Rules from Simon; Championship; Social; Eclectic, handicap system; Christmas night, Competition for 34-36 handicappers; trophy reminder (?) prize giving.
Janet tried to explain that it was no fault of the Saturday players but it was becoming a split between low and high handicappers. Admittedly keen players wanted to play in competitions with good players and the low handicappers tended to be mostly on Saturday, something to do with age ?!
There was also a feeling that fewer Tuesday ladies were actually taking part in competitions and there were also several non-comp players from Saturday so the actual number of competition players on a Tuesday was dwindling.
There wasn’t an easy answer to this but the Saturday ladies were keen to dispel the misconception that they only played with good players and were more than willing to play with anyone whatever their handicap.
Next Meeting scheduled for Saturday 26th January 2019 at 12.30 p.m.
#### Minutes of Committee Meeting held on Saturday 25thAugust 2018 ####
Present:Jane Smith (Captain), Heather Bridgwater, Catherine O’Connor,
Hazel English, Jenny Jenns, Helen Perry, Wendy Smith, Janet Wood
There were no matters arising.
The pros and cons of having alternative stablefords for EG medals was discussed. This was something that could be looked at when preparing next year’s diary.
Jane will liaise with Simon to find a suitable date and come back to the committee. JS
Breast Cancer Care day raised the magnificent sum of £1224.
Jane proposed that this be discussed at the next committee meeting giving time for people to think about the best way forward.
Jenny proposed having a quiz and supper evening on 18th October. She would put up a notice once this was confirmed. JJ
Helen is organising the ‘murder’ for the Christmas party and will be selecting suitable ladies for the cast! HP
Jenny will liaise with Sam with regard to the meal, curry and lemon posset.
The cost is likely to be around £13.
Going into Autumn there were a whole bunch of stablefords followed by Fun Competitions played over the winter months.
Ladies should not be afraid of telling partners what they should or should not be doing!
Next Meeting scheduled for Saturday 13thOctober at 12.30 p.m.
#### Minutes of Committee Meeting held on Saturday 16th June 2018 ####
Present: Jane Smith (Captain), Heather Bridgwater, Carrie Belcher, Catherine O’Connor, Hazel English, Jennny Jenns, Helen Stewart, Wendy Smith, Linda Turley, Janet Wood
Matters arising: Tee swap – Linda emailed several clubs many of whom were keen to swap; Horsham next year and Bognor the year after. Pyecombe was the only club who offered the date of 31st July but there is a big event on here that day so it would not be practical. Linda to liaise with Wenz and Hazel re future swaps. LT
Jane had issued a proposed allocation of honoraria for the current year.
It was agreed that the competition secretary did not need anything as the system had changed. Helen and Jenny did not feel they needed theirs but it was felt that
honoraria should be given as a general principle. If those concerned wished to give some of the allocation back to charity that was their personal choice. Any large expenses would be claimed for in the normal way.
The honoraria was approved as suggested, proposed by Catherine and seconded by Linda.
Linda felt that the captain should also be included but Jane was happy with the current arrangement, i.e. receiving £600 being half the annual subscription.
She will see how it goes this year and discuss with Heather to set out some rules for the future.
Heather asked if honoraria could be given out at the first meeting after the AGM which would mean settling the amounts at the meeting prior to the AGM.
Sheet attached showing expenses up to June – not a lot to report.
The committee were in agreement that the club treasurer should have access to online banking.
There was a query as to whether a lady could do an eclectic with a male member who would sign her card. It was agreed this was perfectly acceptable.
Unfortunately eclectic cards cannot be put on the system and Helen has to do a manual entry. This is not too much of a problem at present as not many ladies actually take part in the eclectic competition.
There was a lot of discussion as to who was responsible for calling people off the
course in the case of lightning, if anybody, and how the competition should be treated. The pro shop would not take responsibility.
It was eventually agreed that it was each person’s own decision as to whether they came off the course. If more than half those playing chose to come off as a matter of personal safety then the competition would be abandoned. The scores of those who wished to carry on would be aggregated with the scores from the alternative day’s competition.
HowDidiDo holds an order of Merit function which we have now agreed to utilise and Jane has chosen this year to award the player of the year to the winner of the order of Merit. HS
Jane felt that the weather was often bad in February, as was the case last year, and it would be better played in April. It was felt that the weather was always unpredictable and it might be better to have just one away day a year later in the Summer.
Carrie will hold the fort when Jane and Wenz are away in July.
Marina and Karen will help if necessary when Helen is away.
Jane will help when Heather is away in November.
Helen went through the competitions up to September. Points to note:
Helen will liaise with Catherine and Jane re championship day. HS
Jane asked Saturday ladies to fill in tee times from the bottom up in future.
Date for a darts evening to be organised.
Jenny will look at possible alternative to winter away day not dependent on the weather such as a spa day. JJ
Jenny mentioned how at another ladies invitation there was a competition at each hole with a prize donated by each member. Food for thought for next year ?
The next friendly is against Chichester on 12th July.
Next meeting scheduled for Saturday 25th August 2018 at 11.30 a.m.